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Managing Bot Recording Disclosures for Video Calls

To help you maintain transparency and stay compliant with recording regulations, CoRecruit allows you to enable automated disclosures for your video meetings. These features inform participants that a meeting is being recorded through an audio announcement or a chat message as soon as the note-taking bot joins.

 

Note: Bot disclosures are OFF by default for all users. You must manually enable them in your settings if you wish to use them.

Available Disclosure Options

You can choose one or both of the following methods to notify your participants:

  • Voice Announcement: Plays a brief audio message to all participants when the bot enters the call.

  • Chat Announcement: Automatically posts a message in the meeting's chat window (Zoom, Microsoft Teams, or Google Meet) announcing the recording.

How to Enable Bot Disclosures

Follow these steps to turn on disclosures for your team:

  1. Log in to your CoRecruit account.

  2. Navigate to the Settings section (gear icon) in the top navigation.

  3. Select Bot Call Consent Recording & Disclosure Settings.

  4. Toggle the switch for Voice announcement and/or Chat announcement to the "On" position.

Important Details

  • Platform Support: These settings apply specifically to meetings where a bot joins, including Zoom, Google Meet, and Microsoft Teams.

  • VoIP Calls: If you are looking to manage disclosures for standard phone calls, please visit the VoIP Phone Settings section.

  • User Preference: These are global settings that apply to all meetings where your bot is active.

  • Currently, the content of these messages is not customizable.