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What Role-Based Access Control (RBAC) Means for You
CoRecruit uses a role-based access system, meaning what you can see and do in the product depends on the role your team admin has assigned to you. This article explains what roles are, how to find out which role you have, and what to do if you're hitting a permission wall.
Team admin or owner? If you're setting up or managing roles for your team, see Managing Roles in CoRecruit
What is a role?
Your role is a set of permissions that controls your access across CoRecruit. Think of it as your access level. Every person on your team has exactly one role assigned to them.
Roles affect things like:
- Whether you can see your teammates' meetings or only your own
- Whether you can create, edit, or delete meetings and meeting types
- Whether you can access team-level settings like integrations or billing
- Whether you can view or change meeting analytics across the team
The three standard roles
Most CoRecruit teams use one of three built-in roles:
Viewer: Read-only access to features and team data. You can browse and review content but cannot make changes.
Contributor: Can view and modify your own items and a limited set of team items. This is the default for most team members.
Admin: Full access to everything — meetings, settings, integrations, billing, and team management. Admins can also create and manage custom roles.
Your team may also use custom roles — roles your admin has built with a specific set of permissions tailored to how your agency operates.
Full permissions breakdown: A detailed matrix of what each standard role can and cannot do is coming soon.
How to find out which role you have
- Open Settings (the gear icon in the top nav)
- Go to Team Members
- Find your name in the list — your current role is shown in the Roles column
You can also ask your team admin to confirm your role and what it allows.
What happens when you don't have permission
If you try to take an action your role doesn't allow, you'll see this message:
"Your role doesn't have permission to change this. Reach out to a team admin to request access."
This means the feature or setting is available in CoRecruit, but your current role hasn't been granted access to it. It's not a bug, it's intentional.
How to request a permission change
CoRecruit doesn't have a self-service permission request flow yet. To get access to something you need:
- Note exactly what you were trying to do and where in the product it happened
- Reach out to your team admin directly — this could be your agency owner or whoever manages your CoRecruit account
- They can either adjust your existing role or move you to a different role that includes the access you need
Changes take effect immediately, no log out required.
Frequently asked questions
Can I have more than one role?
No. You have exactly one role at a time. If your role changes, the new permissions apply immediately.
My role used to let me do something and now it doesn't. What happened?
Your admin may have updated the permissions on your custom role, or moved you to a different role. Check with your team admin to confirm.
I'm an admin but I can't access something. Why?
The standard Admin role has full access, so if you're on the Admin role this shouldn't happen. If your team uses a custom role called "Admin" or similar, the permissions may differ from the standard Admin role. Check with your team owner or another admin.
Can I see what permissions my role has?
Not directly from your own view, but your team admin can walk you through it by going to Settings → Roles and opening your role.
Questions about your role? Reach out to your team admin, or contact CoRecruit support.
For admins: Managing Roles in CoRecruit